The Complete Guide for Associate Coaches to Work Smarter, Not Harder

As an associate coach, you’re on the front lines of transformation guiding clients through growth, mindset shifts, and real results. Whether you're coaching individuals, teams, or corporate leaders, your role is essential to the success of every program you're part of.

You likely work under a larger coaching brand or organization, delivering sessions to clients assigned to you either one-on-one or within structured programs. And while the coaching itself is what you’re passionate about, the day-to-day reality often includes much more than just showing up for sessions.

You know the feeling:

• Manually tracking sessions and notes
• Searching for files in five different places
• Copy-pasting reminders and follow-ups
• Juggling schedules across platforms

This behind-the-scenes workload often leads to frustration, inefficiency, and burnout not because coaches lack capability, but because systems haven't kept pace with the way coaching is being delivered at scale.

That’s where Delenta comes in.

Delenta is designed to streamline your coaching workflow, eliminate admin distractions, and ensure that every minute you spend is either client-facing or truly valuable to your practice.

Whether you're working with 1:1 clients, supporting a corporate engagement, or part of a growing associate team, Delenta helps you stay focused on what you do best  coaching.

This simple guide is here to support you with:

• Onboarding clients smoothly
• Managing your sessions confidently
• Sharing content easily
• Supporting client progress from one central place
  

Let’s make the admin easier — so you can maximize your impact.

Delenta Coach & Client FAQ 

A simple step-by-step guide to onboarding, managing sessions, and helping clients get started on Delenta.

For Coaches

1. How do I sign in and set up my portal?

• Go to Delenta Sign In.
• Enter your email and password.
• If your login isn’t working, try resetting your password (follow the onscreen link). Still stuck? Contact Delenta Support on LIVE chat or support@delenta.cloud for help.

More help: Quick Start Guide

2. Trouble Signing In or Technical Issues

• Double-check your login details. If you still have issues, reset your password.
• For any ongoing issues, reach out to Delenta support via LIVE chat or check email us at support@delenta.cloud. 

3. How do I invite a client to register for a package?

• Go to Packages in your coach dashboard.
• Click on the 3 dots to access the menu. Copy link for the package.
• Share the link with your client & ask them to register.
• The client will get an email letting them know they have successfully registered to the program, with a link to access their client portal.

4. What does my client see when they sign in?

• Clients follow the registration link, set a password, and land in their client portal.
  They can send you a message, see your profile, or book sessions directly.
• Client Portal Guide
  

5. Setup your Availability

• See and manage your availability under Calendar on the platform.
• Sync your Google, Outlook or Apple calendar from the integrations section first. 
• Then go in and set up your availability under the Calendar settings section like this. 

6. Booking & Managing Sessions

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• See and manage your sessions under My Sessions on the platform.
• To schedule a new session, select from assigned packages and client contacts.
• To reschedule or cancel etc, click the settings (gear icon) beside the session and choose your option.
• Full Scheduling Instructions
• You can also let the system auto accept sessions for you making it even simpler for you.

6. Sharing content via Notes & Resources

• Open a client’s profile via My Contacts.
• Go to the Notes section and attach a file and leave a note with it. You can paste links directly in the note for your client to access.

• Or use the Resources section to share documents or links.

Need more help? See the full Knowledge Base or contact support anytime via LIVE chat.

For Clients

1. How do I register and access my portal?

• Use the registration page link and sign up with your name & email id.
• Click the 'Accept' button; set a password.
• You’ll be taken to your secure client portal.
• Client Portal Walkthrough 

2. Booking Your First Session

• After registration, you can book a session from your client portal dashboard.
• Click Book Session, choose a date/time, and confirm.
• You’ll receive an email confirmation and reminder.
• Quick Tutorial

3. Managing Notes, Tasks & Goals

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• Create your own notes post your coaching session.
• You can also create your own tasks/goals under My Tasks and keep yourself on track for your coaching. 

5. Rescheduling or Canceling a Session

• Log in and go to My Sessions.
• Click on the session you wish to change. Use the reschedule/cancel options.
• If you can’t find the option, contact your coach directly.

6. Accessing Resources

• Any files or links your coach shares with you will appear in the Resources or Notes section of your portal. You’ll also receive an email if a file is shared with you.

7. If you have trouble signing in

• Use the password reset link or contact your coach for help.

You’re Here to Coach. Delenta is Here to Support That.

Whether you're working with a single executive or facilitating group programs, you deserve a platform that makes your job easier, not more complex.

Delenta is proud to support associate coaches like you who are delivering real change inside organisations and communities. This guide is your toolkit to stay productive, efficient, and client-focused - while cutting down the admin noise.

Let’s keep your focus where it belongs: on the people you coach, not the systems you manage.

Need help? Feel free to book a quick call with our team.

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